What can Smart Legal Pro do – and where do you save time?
A working day in your firm, step by step: what is manual work today, what the portal takes over and where to learn more. The time figures are examples from typical case files, not a promise.
- 01Case file & facts
Evaluate the case file: facts with their source
Time exampleIn our example with 70 documents, the fact list with sources is ready after one evaluation instead of after a working day of excerpting; you still read the decisive passages yourself.
Today- You read 70 documents to note down parties, dates and amounts, and hope that nothing contradicts itself.
With Smart Legal Pro- On click – or automatically per case file – the AI pulls people, dates, amounts and other facts from the documents, each with its document and passage.
- Contradictions between two documents appear as a pair for review, with both sources.
- 02Inbox & deadlines
Deadlines backed by the text, never estimated
Time exampleTypically, reading, calculating and entering for each incoming letter becomes checking and confirming; responsibility for the deadline stays with you.
Today- Read every incoming letter, calculate the deadline, enter it, set an advance reminder and hope that no typo creeps in.
With Smart Legal Pro- New documents are screened automatically. The portal only proposes a deadline with a date if the date is in the letter or calculated from a documented receipt; it is entered only after your confirmation.
- In the deadline register you distinguish deadline, statutory deadline, follow-up and hearing, subscribe to the calendar and get a one-time notice if a deadline has passed without being completed.
- 03Assistant
Questions to the whole case file – and editing Word files by chat
Time exampleIn our example, a question about a contract date is one chat message with its source instead of a quarter of an hour of leafing through files.
Today- For every question about the case file you gather documents, copy passages into a chat window and transfer the answer into your draft by hand.
With Smart Legal Pro- The assistant knows the overview of your case file and looks things up selectively: summary, facts, the right document. Large reads only start after your consent.
- He edits a Word file from the case file by chat, paragraph by paragraph, directly or as tracked changes, always as a new version.
- 04Pleadings & finalizing
Finalize a pleading: number and stamp exhibits
Time exampleIn our example, a 42-page statement of claim with 29 exhibits, what is typically hours of manual work becomes one dialog in which you check and confirm.
Today- Matching exhibit numbers, renaming files, stamping every page, writing an index of exhibits and bundling everything into one package.
With Smart Legal Pro- The AI draft is built from your case file with citation checking; the exhibits already carry their numbers, which the system assigns, never the language model.
- “Finalize” leads in one dialog to a ZIP package: consistent file names, the stamp “Exhibit K 1” with “Page 1 of 3”, an index of exhibits and a README. The package uses no quota; you file it through your usual channel.
- 05Exhibits
Excerpt as an exhibit: only what is in the original word for word
Time exampleIn our example, one week of emails from a 40-page CRM export takes one sentence of description and a look at the passages found.
Today- Finding the relevant emails in a 40-page export, compiling them into a separate file and labeling them as an exhibit.
With Smart Legal Pro- You take a page range of a PDF without AI; described passages are found by the AI, and the server only takes what it finds word for word in the original.
- The excerpt becomes a new exhibit with its own number and stamp; the original remains unchanged.
- 06Proceedings & timeline
Instances, hearings and offers of evidence in one case file
Time exampleIn our example, the status before the hearing is one list instead of two folders; gathering everything when the instance changes typically falls away.
Today- The appeal gets a new case file, hearings sit in the calendar, summonses in the inbox and offers of evidence scattered across pleadings.
With Smart Legal Pro- You open an appeal or a further appeal in the same case file, with its documents, facts and exhibits.
- Hearings, pleadings, deadlines, orders and summonses are in one timeline; offers of evidence are attached to the respective event.
- 07DMS
Read documents in once, conversations as transcripts
Time exampleIn our example, a one-hour meeting is typically in the case file as a searchable transcript soon after it ends, instead of only after typing it up.
Today- The same file sits in the case file three times, translations come back by email, and conversation notes are on a notepad.
With Smart Legal Pro- The DMS recognizes identical files by their content, even under a different name; within the same case file nothing is read in or charged twice. Translations are filed as documents in the case file.
- Audio and video recordings become a transcript on click; what is said in them appears as a statement with its speaker, not as a fact. On request, the meeting recording add-on records online meetings.
- 08Canvas & Word
Fine-tuning in the editor, AI only as a suggestion
Time exampleIn our example, agreeing a draft contract with the client becomes one share in the portal with comments on the text, instead of typically three email rounds with Word attachments.
Today- Drafts go back and forth as email attachments, everyone marks changes differently, and in the end nobody knows which version applies.
With Smart Legal Pro- In Canvas you work on the page; AI changes are suggestions you accept with a click, and versions can be compared.
- When sharing, you decide whether the client only reads, comments, suggests changes or edits freely, always on a copy; your original stays unchanged.
- 09Research & legal library
Memos with a list of sources, statutes without AI costs
Time exampleTypically, half a day of collecting sources becomes a draft memo with a list of sources that you review and assess.
Today- Searching databases, collecting sources, checking citations and finally writing a note whose sources nobody can trace anymore.
With Smart Legal Pro- Deep research (add-on module) delivers a memo with a list of sources and an “Open points” section; the portal checks citations in your drafts against the sources.
- In the legal library you look up statutes and decisions with their citation network, without AI and without quota.
- 10Client portal
Request documents with a checklist instead of email ping-pong
Time exampleIn our example with twelve requested documents, the follow-up emails typically fall away; you see at a glance what is missing.
Today- Requesting documents, chasing them, saving attachments from emails, renaming them and putting them in the right case file.
With Smart Legal Pro- Your client receives a checklist with an automatic reminder; uploads land in the case file marked as such, and the AI checks for each item whether the document fits.
- Unrequested uploads wait for your approval, and the client’s access to shared documents is logged.
- 11Sparring
Rehearse counterarguments and the oral hearing in advance
Time exampleIn our example, the toughest questions are on the table after one session; typically this does not replace preparing for the hearing, it sharpens it.
Today- The weaknesses of your own line of argument often only show in the oral hearing, when the court asks questions.
With Smart Legal Pro- In the Lex & Lexi debate, two AI voices test your legal question with argument and counterargument.
- The moot court plays through the proceedings with an AI judge and an AI opposing party and shows where your argument is open to attack.
- 12Agents & watchers
Proactive agents with approval, free watchers
Time exampleIn our example, the list of notices typically replaces the daily walk through all open case files.
Today- Whether a client has gone quiet, a document is overdue or a deadline is approaching, you notice when you happen to look into the case file.
With Smart Legal Pro- Seven free watchers observe every case file without AI, for example approaching deadlines, silent clients or overdue documents, and only report instead of acting themselves.
- You set the autopilot centrally and decide for each agent when it runs and what it may do.
- 13Firm & security
Conflict check without AI, masking before the AI
Time exampleTypically, the conflict check before accepting a mandate becomes one search instead of an email to the whole team.
Today- You check for conflicts by searching the client list, and what goes to an AI is decided by each team member on their own.
With Smart Legal Pro- The conflict check compares names without AI across clients, opponents, opposing counsel and all parties of your case files; it does not replace your own check.
- The portal masks personal data before it reaches the AI, as far as it recognizes it; two-factor sign-in is optional for lawyer accounts, and many steps can be undone under “Changes & undo”.
- 14Tools
Check e-invoices and calculate statutory fees
Time exampleIn our example, checking an incoming invoice is one upload instead of searching for a suitable validation program.
Today- You open XRechnung files in a text editor or not at all, and you work out fees with the fee table.
With Smart Legal Pro- With your subscription you check e-invoices free of charge and without AI against the XRechnung and ZUGFeRD rules, with a validation report and, on request, a letter to the issuer.
- The RVG and GKG fee calculator works without AI; in the portal it is prefilled with the amount in dispute from the case file.
What we do not promise
- The portal files nothing: you download packages and file them through your usual channel.
- Deadlines are never estimated: without a date in the letter or a documented receipt, you get a notice instead of a date.
- The AI does not replace your professional review: you check drafts, facts and memos and take responsibility for them.
- All time figures on this page are examples from typical case files, not a promise.
Frequently asked questions

Let your case files think along.
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